Before you choose to ship with any freight carrier, it’s important to understand the basics of LTL pricing and the elements that make up your invoice. Ensuring you take these elements into consideration before requesting a quote or filling out a Bill of Lading will save you time, money, and stress.
How to Get the Most Accurate LTL Rates
LTL Carriers need the following information to provide an accurate freight estimate.
When shipping with GCS, it’s best to work with one of our Solutions Specialists to set up a shipping account. This not only provides you with personalized support, but also access to competitive rates tailored to the shipping lanes your business uses as well as credit terms.
- Shipment Weight – It is important to provide the accurate total weight of an individual handling unit or shipment (when tendering multiple handling units) when requesting a quote to prevent discrepancies between the freight estimate and the invoice. This includes not only the weight of the item you are shipping, but also the packaging and pallet weight. GCS reweighs shipments as they move through the network for load planning, and invoices the shipment based on the total weight measured.
- Shipment Dimensions – By providing the total shipment weight and dimensions, i.e., length, width, and height, GCS can calculate the density of the shipment to ensure the correct freight class is being applied. When shippers provide this information accurately it makes variances less likely on the freight bill. GCS, and many other carriers, have an accessorial charge for overlength articles beyond standard pallet dimensions.
- Freight Class – Freight classes, also known as National Motor Freight Classification (NMFC) codes, are the LTL’s industry standard. The National Motor Freight Traffic Association (NMFTA) is responsible for updating and maintaining the NMFC, which changes throughout the year. The National Motor Freight Traffic Association (NMFTA) is responsible for updating and maintaining the NMFC, which changes throughout the year. The NMFTA bases classes on an evaluation of the commodities’ characteristics, which includes density, handling, stowability, and liability. The best way to stay up to date with freight class is by purchasing access to NMFTA’s ClassIT system. It is vital that you know your commodity’s accurate freight class as it is one of the key factors in calculating your freight rate.
- Origin and Destination Zip Codes – When you request a freight quote, carriers require the city and zip code for both the origin and destination of the shipment. This information allows the carrier to calculate the number of transit miles and the shipping lane where the freight is moving.
- Accessorial Services – Accessorial Services are necessary for GCS to properly and safely pickup or deliver a shipment. Common accessorials include liftgate at pickup/delivery, hazardous material, residential delivery, appointment required, and overlength freight. These services ensure that GCS will have the right equipment such as a lift gate when delivering to a residence. Knowing the services you require and informing GCS of your needs when requesting a freight quote ensures the rate will match the amount on the invoice for the shipment.
- Required Transit Time – If you have time-sensitive shipments that need to be delivered faster than the standard transit time or even during a time-specific delivery window, GCS offers Expedited LTL shipping options. Expedited shipping is more labor intensive with additional oversight and requires a different process to schedule at an additional charge. When requesting a freight rate, it is important to alert GCS of a shipment’s urgent transit-time needs so the expedited service can be applied.
3 Elements of a Standard LTL Invoice
- Subtotal – A subtotal, also known as linehaul charges, reflects the carrier’s base rate along with the specific variables of the shipment (total weight, freight class, and number of transit miles). Discounts can be applied to your subtotal and depend on various factors.
- Fuel Surcharge – Fuel Surcharge is a separate part of your freight bill that helps cover the cost of transporting your freight. It is not the same as an accessorial. Once the linehaul charges subtotal has been calculated, LTL carriers multiply the applicable fuel surcharge percentage to the net linehaul charges of the shipment. This price is based on the real-time cost of diesel fuel. The Fuel Surcharge is determined by the U.S. Energy Information Administration (EIA) and changes weekly..
- Accessorial Charges – These are the fees for any additional services required during transit, or at pickup and/or delivery. Requirements such as “liftgate at delivery,” “protect from freezing,” or “overlength article” are a few examples of common additional services or rules that have an additional fee. OD publishes these charges in our ODFL 100 Tariff.
Interested in Shipping with GCS?
Our customers choose Global Capitalone for our premium service and one of the lowest claims rates in the industry. We take our role as a critical link within your supply chain with great responsibility and care. Our team can help you access competitive pricing tailored to your needs and ensure your freight arrives on-time and is damage-free. Connect with a Solutions Specialist today.